Project Coordinator

VFP Inc, Job Description

Job Title

Project Coordinator

Reports To

Choose an item.

Project Manager

Location

Roanoke VA Corp Office

Employment Classification

Full-time Non-Exempt

Department

500 - Marketing

FLSA Status

Salary

Pay Grade

Choose an item.

FLSA Exemption

N/A

EEO Classification

5 - Administrative

Date Written / Revised

10/29/21

Job Summary

Coordinates and administers project timeline for open orders.  Responsible for overseeing the successful completion of product to meet customer mandated deadlines.

Essential Job Functions

·     Receives new customer orders from the Business Development Managers (BDM).

·     Coordinates “kick-off” meetings with the Business Development Manager and Project Engineers.

·     Responsible for distributing company generated approval drawings to the customer.

·     Responsible for receiving, distributing, and reviewing returned customer drawing comments. 

·     Notifies the Business Development Manager and Bids and Proposals Manager when customer changes and/or requests impact product cost.

·     Coordinates all “pre-construction” activities to ensure on-time product completion.

·     Responsible for overseeing the schedule of events to be completed and communicating these goals to all team members.

·     Communicates all relevant information to team members, such as change of schedule, change of product requirements, etc…

·     Communication with the customer on timelines as to when deliverables are required to start production

·     Communicates changes in schedule to the customer.

·     Updating the PM Department’s database of jobs.

·     Participating in weekly project management meetings with Engineering and Production Departments.

·     Works with the Purchasing Dept and our vendors to obtain material delivery dates.

Other Duties and Responsibilities

·     Must have excellent time management, multitasking, and stress management skills to ensure that tasks are completed on schedule.

·     Must have in depth knowledge of the various stages of product completion from purchase order receipt date to completion.

·     Must have excellent communication skills and the ability to work well with others.

·     Travel to production facility in company vehicle to meet with customers as the need arises

Qualifications

Education

One year certificate or associate’s degree (A.A.) from a college or technical school.    Project Management/Coordination experience a plus.

Experience

3 - 5 years

Certificates, Licenses or Registrations

Knowledge/Skills

·  Excellent oral and written communication and interpersonal skills. 

·  Ability to coordinate a high level of activity under a variety of conditions and constraints. 

·  Overall knowledge of construction and/or electrical power distribution preferred. 

·  Basic knowledge of algebra and geometry and mathematical formulas.

·  Must be detail orientated and highly organized.

·   Must have excellent computer skills (Microsoft Office applications)

Physical Requirements

Stand

Occasional, 1-25%

Stoop, kneel, couch or crawl

Occasional, 1-25%

Walk

Moderate, 26-50%

Carry

Occasional, 1-25%

Sit

Continuous, 76-100%

Talk or Hear

Continuous, 76-100%

Reach

Frequent, 51-75%

Lifting Requirements

Up to 25 lbs

Climb/balance

Occasional, 1-25%

Other

Work Environment

Wet or humid conditions (non-weather)

None

Hot or Cold conditions

None

Work near moving mechanical parts

None

Outdoor weather conditions

None

Work in high, precarious places

None

Vibration

None

Fumes or airborne particles

None

Loud Noise

None

Toxic or caustic chemicals

None

Other

Personal Protective Equipment

Safety Glasses/Goggles

No

Hand Protection

No

Steel Toe Shoes

No

Hearing Protection

No

Respirator

No

Fall Protection

No

Dusk Mask

No

Other

Supervisory/Fiscal Responsibility

Supervisory Responsibilities

Not responsible for supervising others.

Fiscal Responsibilities

Has no budget responsibility.